About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves nearly 14,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that nearly 90** nations are represented within the student body.

* Based on annual unduplicated credit and non-credit headcount for FY 2018.
**Based on fall 2018 credit enrollment.

Requisition Number: 2021-065
Posting Start Date: 5/26/2021
City: Baltimore
State: MD
Minimum Education: High School/GED
Additional Documentation: OPTIONAL
Compensation: Commensurate with Experience

Property Control Specialist

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Description/Job Summary

This position is responsible for the College’s moveable assets in compliance with State regulations and procedures.   The incumbent will be responsible maintaining an accurate database of all college-owned fixed assets (equipment) having a cost of $100,00 or more.  Conducting periodic physical inventories of College fixed assets and preparing and submitting required annual reports, both internally and to State agencies.  The position is responsible for verifying the locations of, and tracking the movement of fixed assets from one location to another.  In addition to disposing of excess fixed assets no longer needed by the College, according to State and local disposal guidelines.

Responsibilities/Duties

  • Establishes, modifies, and maintains inventory database for property and equipment, and customize numerous subsidiary databases and reports to meet College and State reporting requirements;
  • Assists in the development and implementation of effective policies and procedures to safe guard all college assets and to ensure integrity of inventory records;
  • Coordinates with the College’s Budget Office, Accounts Payable, Central Receiving and Purchasing conducting quarterly reconciliation of control accounts to the detail record in the asset inventory database system;
  • Records new acquisitions, deletions and other changes to inventory records weekly, and coordinates data with Central Receiving, Budget Office, Accounts Payable and the Purchasing Department;
  • Updates inventory system with data and information obtained as a result of property audits, Department of General Services’ (DGS) Excess Property Disposal reports (EPD), Property Control Action Request forms (PCAR) and PC Roll-Out Reports;
  • Classifies and maintain manual and electronic departmental files;
  • Drafts and prepare departmental inventory reports;
  • Verifies and updates equipment changes with Inventory Control Assistant;
  • Verifies proper tagging of property and equipment by Central Receiving;
  • Assists with regular property control workshops and/or other activities to disseminate proper procedures to the college community;
  • Assists in and/or compiles information for end of year reports and other special reports as required;
  • Performs/initiates spot inventories;
  • Coordinates field assignments, such as: tagging and engraving, and processing surplus property;
  • Work with Internal Auditor for compliance of  inventory control;
  • Provides daily customer service for college personnel and vendors;
  • Other related duties as assigned.

Required Qualifications

  • 3 years’ experience in asset database management and inventory process for local or state agency or institution of higher education,
  • high school diploma,
  • proficient in Microsoft Suite,
  • demonstrated writing experience.
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BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at HRComplianceCoordina@bccc.edu.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.