Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves nearly 14,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that nearly 90** nations are represented within the student body.
* Based on annual unduplicated credit and non-credit headcount for FY 2018.
**Based on fall 2018 credit enrollment.
Requisition Number: 2022-038
Posting Start Date: 2/9/2022
City: Baltimore
State: MD
Minimum Education: Associates
Additional Documentation: YES
Compensation: Commensurate with Experience
Office Specialist
Description/Job Summary
Reporting to the Registrar, the Office Specialist provides support services for the Office of the Registrar. Duties include purchasing, records control, greeting visitors, responding to customer inquiries through phone calls and e-mails, data entry, and other administrative activities. The position provides direct secretarial support such as scheduling appointments, sending correspondence, data compilation, and filing. The Office Specialist is expected to provide exceptional customer service to students, faculty, staff, and guests of Baltimore City Community College.
Responsibilities/Duties
The Office Specialist:
- Performs administrative and clerical duties to support the Office of the Registrar’s daily operations
- Performs a variety of clerical support duties related to assigned activities
- Run ad-hoc reports as needed
- Ensures quality, accuracy, and completeness of work activities and services
- Provides quality service, information and assistance to employees, students, and visitors
- Manages reception area, print/copy/fax stations and conference rooms
- Manages phone calls and emails to ensure registration-related activities are completed
- Performs a variety of office support duties including typing, faxing, photocopying, filing, and mail management
- May assist students with registration, as needed
- Works collaboratively with other departments
- Performs other related duties as assigned
Required Qualifications
Required Qualifications:
- Associates degree
- 2-3 years in customer service or office environment
- Experience in supporting students from diverse backgrounds
- Demonstrated ability to communicate with internal and external audiences in a service-oriented environment
- Strong office skills and ability to prioritize and complete simultaneous tasks
- Demonstrated ability to maintain confidentiality and discretion
- Exemplary communications skills to include interpersonal communication and listening aptitude
- Working knowledge of Microsoft Office products, including Excel, Outlook, Word, Access, and PowerPoint
- Detail-oriented
Physical/Mental Demands & Work Environment: Able to sit for extended periods of time. Duties may involve transporting supplies/materials. Able to lift up to 50 lbs.
Preferred Qualifications
Preferred Qualifications:
- Experience working with Banner ERP, Colleague, or similar
- Bachelor’s degree
- Able to work evenings or Saturday, if scheduled.
BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.
For more information, view the EEO is the Law Poster and Pay Transparency Statement.